BDAB – President of the Board: Duties

President of the Board:

Duties

Duties generally—

The president of the Board of Education shall preside at all meetings of the

Board, appoint all committees, and sign all warrants ordered by the Board to be

drawn upon the business administrator for school moneys.

Utah Code § 53G-4-205(1) (2019)

Presiding officer—

Duties as presiding officer:

1. Call the Board into session.

2. Conduct Board meetings.

a. Declare the opening of meetings

b. Determine order of business according to Board policy.

c. Recognize claimants to the floor.

d. Rule on admissibility of business.

i. Declare motions in or out of order.

ii. Declare, subject to overriding, the propriety of the Board’s considering

specific items of business.

iii. Declare, subject to overriding, specific items of business in or out of

the Board’s province of action.

e. Within limits of Board policy, control extent of discussion.

i. Declare, subject to overriding, discussion closed whenever comment

becomes repetitious, dilatory, or no longer pertinent to the point at

issue.

ii. Declare discussion closed whenever time limits previously determined

by Board action have been reached.

f. Maintain the dignity of the Board in session.

i. Apply the rules of parliamentary procedures.

ii. Restrain debate within bounds of good taste and courtesy.

iii. Provide equal opportunity for expression of opposing points of view.

iv. Within limits of Board policy, secure the rapid handling of Board

business.

v. Rule out of order all action and comment unbecoming a legislative

body in session.

g. Declare the results of Board voting.

i. Declare the passage or non-passage of motions.

ii. Declare for the record the identities of members (including the

president) voting aye and nay and of those not voting.

h. Ensure the legal recording of Board business.

i. Declare Board decisions to the secretary of the Board of Education

ii. Make inquiry of the secretary or make investigation of the record as to

the rate of progress of note-taking with respect to the Board’s dispatch

of business.

i. Increase efficiency in Board meeting procedures.

j. Declare the meeting adjourned.

3. Ensure proper keeping of Board records and supplies.

4. Sign as president of the Board official copies of minutes and other Board

documents.

5. Secure the legality of Board action, procedures, meetings, and membership.

6. Receive for the Board all delegations and petitions.

7. Issue, subject to Board approval, official statements of Board action and

policy.

Duties regarding other Board members—

Duties in relation to other Board members:

1. Lead discussion in Board meetings.

a. Cause topics for discussion to be listed and given to all members prior to

meetings.

b. Stimulate participation of all members in discussion.

c. Keep discussion to the point.

d. Ensure discussion of all important phases of each problem considered.

e. Ensure the full employment of special abilities of individual Board

members in the carrying on of Board business.

f. Draw discussion toward an authorization or directive of action or toward a

statement of policy.

2. Guard the rights of expression and freedom of action of all Board members.

a. Maintain democratic procedures in all Board sessions.

b. Protect minority opinion.

c. Ensure fair hearing for all points of view.

d. Secure Board respect for expression of dissenting opinion.

e. Prevent, within Board policy, termination of discussion of any problem until

each member has expressed an opinion or has indicated willingness to

have discussion ended.

f. Rule impartially on arguments turning on judgments of the presiding

officer.

g. Prevent decision-shaping influences upon Board members other than

those in free, thorough, and democratic discussion in Board meetings.

h. Refrain from discussing elements of Board deliberations outside of Board

meetings except when the public interest requires an official statement.

i. Hold that all decisions and actions of the Board are of all members until

such decisions and actions are disavowed by a majority vote in legal

session of the board.

j. Ensure the authorizing, conducting, and reporting of all Board business in

legal sessions of the Board.

k. As presiding officer, ensure the good order of meetings with courtesy,

tolerance, sincerity, and mutual respect evidenced in members’ relations

with one another.

3. Induct new members.

a. Determine the legality of the membership claimed.

b. Declare the seating of the new member.

c. Express the official welcome of the Board.

d. Introduce the new member to other Board members, the superintendent of

schools, and other school personnel.

e. Provide informative materials concerning the school system, school district

organization, Board practices and policies, duties of Board members, legal

authorizations and compulsions, educational programs of the schools,

current problems of the Board, and sources of information aiding in

decision making in school board deliberations.

f. Make accessible all records of Board business.

g. Provide, according to Board policy, equipment such as binder covers for

official copies of Board documents, Board membership list, school

directory and calendar, school district map, population charts, statements

of Board policy, state school code, books and magazines, notebooks, and

file folders.

h. Arrange tours of observation through the school system for new members.

4. Promote good relations with other school boards.

a. Secure the exchange of information.

b. Encourage reciprocal visiting of board meetings and school plants.

c. Assist in developing area meetings of members of school boards.

d. Ensure the representation of the Board of Education by Board members at

county, state, and other meetings.

e. Participate in planning for the general improvement of educational

opportunity.

5. Maintain the preeminence of worthy educational objectives in all school board

activities.

a. Ensure long-range planning of activities toward the accomplishment of

educational objectives.

b. Secure the continual informing of the Board by the staff on programs and

problems in education.

c. Draw upon the staff for assistance in Board deliberations.

d. Evaluate all proposals in the light of their relation to the accomplishment of

worthy educational objectives.

e. Bring about the expression of community needs in education.

6. Cause the development and execution of a long-range plan of school

improvement and Board action.

7. Secure the adoption of codes of ethics governing the Board of Education.

8. In the public interest, expose and eliminate any instances of unethical

conduct of any Board members.

Duties regarding staff—

Duties in relation to the certified and classified staff of the District:

1. Represent the Board in official relations of the Board with the certified and

classified staff.

2. Make official representations of the Board to the staff through the executive

officers of the school system.

3. Accept representations of the staff through the executive officers of the school

system.

4. Require the filing of school reports to the Board according to Board policy.

5. Make, as a Board member, tours of observation of the school system.

6. Make as the Board president, with the full Board or an authorized committee,

tours of inspection annually.

7. Respect professional codes of ethics and demand their observance.

8. Observe codes of ethics for Board members in all relations with the certified

and classified staff.

9. Secure the academic freedom and personal liberties of individuals of the

school staff.

10.Require the observance of contractual provisions.

11. Secure Board adoption of equitable policies of employment, retention,

promotion, and release of personnel.

12.Maintain the preeminence of pupil and student welfare over Board and staff

welfare, comfort, and convenience.

13.Require, through Board cognizance of school operation, high standards of

service of school personnel.

14.Draw fully on the ability of the staff for assistance to the Board in improving

the entire school organization.

Duties regarding the local community—

Duties in relation to the community:

1. Represent as Board member the entire school district in Board deliberation.

2. Seek expression of community opinion as guide to the Board of Education.

3. Interpret expressions of community pressure groups in relation to the public

interests.

4. Defend, under democratic concepts of rights and liberties, community minority

groups in relation to the school system.

5. Refer to the certified staff, subject to review by the Board if necessary,

problems of professional relations with the community.

6. Interpret the community to the certified and classified staff.

7. Protect professional and other school personnel from improper pressures of

community groups or individuals.

8. Interpret the educational program and plans to the community.

9. Promote community understanding and interest in school activities and

develop community concern for worthy educational accomplishments.

10.Promote school activity in community improvement programs.

11. Attend as Board member school-centered community activities.

12.Represent the Board in official statements to the public.

Duties regarding state government—

Duties in relation to the state government:

1. Represent the state educational authority in the school district.

2. Secure observance in the school system of applicable sections of the state

school law.

3. Ensure legality of all school and school board actions.

4. Require, through Board authority, the prompt filing of accurate reports by the

school system to the state government.

5. Conduct, as presiding officer of the Board, public hearings as required by law.

6. Secure all possible advantages for the school system under permissive

legislation.

7. Lead the Board to an understanding of state school organization and state

school law.

8. Act with the state government and other governmental units including school

districts in promoting educational opportunity for all persons in the state.

9. As a state school officer, act in the public interest of the state as a whole

when that interest and local public interest appear to be at variance.

President’s duties to be performed by vice president—

If the president is absent or acquires a disability, these duties are performed

by the vice president.

Utah Code § 53G-4-205(2) (2019)