BKB – Business Administrator: Qualifications and Responsibilities
Business Administrator:
Qualifications and Responsibilities
Oath of office—
The Business Administrator qualifies for office by taking the constitutional
oath of office:
Utah Code § 53G-4-302(4) (2018)
“I do solemnly swear (or affirm) that I will support, obey and defend
the Constitution of the United States and the Constitution of Utah,
and that I will discharge the duties of my office with fidelity.”
Article IV, Section X, Utah State Constitution
General responsibilities—
Subject to the direction of the District’s Superintendent of Schools, the
Business Administrator shall:
1. Have custody of the Board’s seal and use the seal to authenticate all matters
requiring authentication.
2. Attend all meetings of the Board, keep accurate records of its proceedings as
required by law, subject to requirements that certain closed meetings not be
recorded, as set forth in Policy BEB, and have custody of the records of the
Board;
3. Be custodian of all District funds, be responsible and accountable for all
money received and disbursed, keep accurate records for all revenues
received and their sources;
4. Countersign with the President of the Board all warrants and claims against
the District as well as other legal documents approved by the Board;
5. Prepare and submit to the Board each month a written report of the District’s
receipts and expenditures;
6. Use uniform budgeting, accounting, and auditing procedures in forms
approved by the State Board of Education, which shall be in accordance with
the generally accepted accounting principles or auditing standards and with
Title 63J, Chapter 1, Utah Budgetary Procedures Act;
7. Prepare and submit to the Board a detailed annual statement for the period
ending June 30, of the revenue and expenditures, including beginning and
ending fund balances;
8. Assist the Superintendent in the preparation and submission of budget
documents and statistical and fiscal reports required by the law or the State
Board of Education;
9. Insure that adequate internal controls are in place to safeguard the District’s
funds; and
10. Perform other duties as the Superintendent may require.
Utah Code § 53G-4-401(3) (2019)
Utah Code § 53G-4-303 (2019)