BKB – Business Administrator: Qualifications and Responsibilities

Business Administrator:

Qualifications and Responsibilities

Oath of office—

The Business Administrator qualifies for office by taking the constitutional

oath of office:

Utah Code § 53G-4-302(4) (2018)

“I do solemnly swear (or affirm) that I will support, obey and defend

the Constitution of the United States and the Constitution of Utah,

and that I will discharge the duties of my office with fidelity.”

Article IV, Section X, Utah State Constitution

General responsibilities—

Subject to the direction of the District’s Superintendent of Schools, the

Business Administrator shall:

1. Have custody of the Board’s seal and use the seal to authenticate all matters

requiring authentication.

2. Attend all meetings of the Board, keep accurate records of its proceedings as

required by law, subject to requirements that certain closed meetings not be

recorded, as set forth in Policy BEB, and have custody of the records of the

Board;

3. Be custodian of all District funds, be responsible and accountable for all

money received and disbursed, keep accurate records for all revenues

received and their sources;

4. Countersign with the President of the Board all warrants and claims against

the District as well as other legal documents approved by the Board;

5. Prepare and submit to the Board each month a written report of the District’s

receipts and expenditures;

6. Use uniform budgeting, accounting, and auditing procedures in forms

approved by the State Board of Education, which shall be in accordance with

the generally accepted accounting principles or auditing standards and with

Title 63J, Chapter 1, Utah Budgetary Procedures Act;

7. Prepare and submit to the Board a detailed annual statement for the period

ending June 30, of the revenue and expenditures, including beginning and

ending fund balances;

8. Assist the Superintendent in the preparation and submission of budget

documents and statistical and fiscal reports required by the law or the State

Board of Education;

9. Insure that adequate internal controls are in place to safeguard the District’s

funds; and

10. Perform other duties as the Superintendent may require.

Utah Code § 53G-4-401(3) (2019)

Utah Code § 53G-4-303 (2019)