FE – Student Records

FE

Student Records

“Education Records” Defined—

For the purposes of this policy, the term “education records” means those

records, files, documents, and other materials that contain information directly

related to a student and are maintained by an education agency or institution or by a

person acting for such agency or institution.

The term “education records” does not include:

1. Records that contain only information about a student after he or she is no

longer a student in the District.

2. Records made by District personnel that are kept in the sole possession of

the maker and are not accessible or revealed to anyone other than a

temporary substitute for the maker of the record.

3. Records maintained by a law enforcement unit of the educational agency or

institution that were created by that law enforcement unit for the purpose of

law enforcement.

4. Records relating to an individual who is employed by an educational agency

or institution, that:

a. Are made and maintained in the normal course of business;

b. Relate exclusively to the individual in that individual’s capacity as an

employee; and

c. Are not available for use for any other purpose.

i. Records relating to an individual in attendance at the school who is

employed as a result of his or her status as a student are education

records and not excepted under paragraph (4).

5. Records on a student who is eighteen (18) years of age or older that are:

a. Made or maintained by a physician, psychiatrist, psychologist, or other

recognized professional or paraprofessional acting in his or her

professional capacity or assisting in a paraprofessional capacity;

b. Made, maintained, or used only in connection with treatment of the

student; and

c. Disclosed only to individuals providing the treatment.

i. For the purpose of this definition, “treatment” does not include remedial

educational activities or activities that are part of the program of

instruction at the agency or institution.

20 U.S.C. § 1232g

34 CFR § 99.3

Utah Code § 53E-9-202 (2019)

Notification of Significant Data Breach—

The District shall notify the parent of a student (or the student if the student is

an adult) if there is a significant data breach (as defined by the State Board of

Education) at the District or a District school.

Utah Code § 53E-9-304(2) (2019)

Student Identification Number—

The District may not use a nine-digit number as a student’s identification

number with the District.

Utah Code § 63G-15-201 (2012)

Screening Records—

The Principal of each school shall maintain records of screening for special

senses and communication disorders and spinal screening for each student in the

school. Records shall be open for inspection by the state or local health department.

Individual screening records may be transferred among schools in accordance with

provisions below concerning ACCESS BY OTHER PERSONS.

20 U.S.C. § 1232(g)

Immunization Records—

The District shall maintain an individual immunization record during the period

of attendance for each student admitted. The records shall be open for inspection at

all reasonable times by representatives of local health departments or the Utah

Department of Health. The District shall cooperate with other districts in transferring

students’ immunization records between schools. Specific approval from students,

parents, or guardians is not required prior to making such record transfers.

Assessment Transfers—

The results of individual student performance on basic skills assessment

instruments or other achievement tests administered by the District are confidential

and may be made available only to the student, the student’s parent or guardian,

and to the school personnel directly involved with the student’s educational program.

However, overall student performance data shall be aggregated by school and

District and made available to the public, with appropriate interpretations, at regularly

scheduled Board meetings. The information may not contain the names or other

identifying information of individual students or teachers.

Academic Achievement Record—

The District shall maintain a student academic achievement record on each

student enrolled in the District. This record shall reflect courses of studies completed

and shall substantiate the fulfillment of course requirements toward qualifying for

high school graduation. A copy of this record shall be furnished to each student

transferring to another school district.

Access to Education Records—

Access to the education records of a student who is or has been in

attendance at a school in the District shall be granted to the parent of the student

who is a minor or who qualifies as a dependent for tax purposes. “Parent” includes a

natural parent, a guardian, or an individual acting as a parent in the absence of a

parent or guardian.

34 CFR § 99.3

The District shall presume that a parent has authority to inspect and review

the student’s records unless it has been provided with evidence that there is a court

order, state statute, or legally binding document that specifically revokes these

rights.

34 CFR § 99.4

Whenever a student has attained eighteen (18) years of age or is attending

an institution of post-secondary education, the rights accorded to, and consent

required of, parents transfer from the parents to the student.

34 CFR § 99.5(a)(1)

34 CFR § 99.3

If material in the education record of a student includes information on

another student, only the portion of the material relating to the student whose

records were requested may be inspected and reviewed.

Request Procedure—

Upon request of a properly qualified individual, access to a student’s

education record shall be granted within a reasonable period of time, not to exceed

forty-five (45) days. The District shall respond to reasonable requests for

explanations and interpretations of the records.

34 CFR § 99.10

Access by Other Persons—

Personally identifiable information in education records shall not be released

without the written consent of the student’s parents, except to the following:

1. School officials, including teachers, who have legitimate educational interests.

An administrator or teacher is entitled to access to a student’s medical

records maintained by the District only if he or she has completed in-service

training on HIV infection. In addition, a school employee may only access a

student’s records if that employee is included on the list of authorized

employees and if federal and state privacy laws otherwise authorize the

access.

Utah Code § 53E-9-204(4)(a) (2019)

2. Officials of other schools or school systems in which the student seeks or

intends to enroll, provided that the District either:

a. Includes in its policies a statement that notifies the parent or student that it

forwards education records on request of the other school to such officials;

or

b. Makes a reasonable attempt to notify the parent (unless the record

transfer is initiated by the parent.)

i. In either case, the District shall furnish a copy of the transferred records

to the parent if requested and give the parent an opportunity for a

hearing to challenge the content of the record.

3. Authorized representatives of the Comptroller General of the United States,

the Secretary of Education, or state and local educational authorities who

require access to student or other records necessary in connection with the

audit and evaluation of federal or state-supported education programs or in

connection with the enforcement of or compliance with federal legal

requirements that relate to such programs.

34 CFR § 99.31

34 CFR § 99.35

4. Personnel involved with a student’s application for, or receipt of, financial aid.

5. State and local officials to whom such information is specifically required to be

reported or disclosed by state statute.

6. Organizations conducting studies for educational agencies or for the purpose

of developing, validating, or administering predictive tests, administering

student aid programs, and improving instruction. Such studies must be

conducted so that personal identification of students and their parents will not

be revealed to persons other than authorized personnel of the organizations

conducting the studies. Such information must be destroyed when no longer

needed for the original purposes of the studies.

7. Accrediting organizations that require the information for purposes of

accreditation.

8. Parents of a student who qualifies as a dependent for tax purposes.

9. Appropriate persons who, in an emergency, must have such information in

order to protect the health or safety of the student or other person.

10.Any person requesting directory information, as defined in local policy, after

the District has given public notice of that definition.

34 CFR § 99.31

34 CFR § 99.37

In order for personally identifiable information in education records to be

released to any individual, agency, or organization other than to the student and

those listed above, written consent must be obtained from the student’s parent. Such

consent shall specify records to be released, the reason for such release, and to

whom the records are to be released. Such information may also be released in

compliance with a judicial order or subpoena provided that the District makes a

reasonable effort to notify the parent and student of the order or subpoena in

advance of compliance.

34 CFR § 99.31

Transfer Not Permitted—

Personal information from student education records shall be transferred to a

third party only on the condition that such party will not permit any other party to

have access to such information without the written consent of the student’s parent.

Notice of Behavior that may Threaten Safety—

Notwithstanding any other provision of this policy, in the event a student is

expelled for a period of more than ten (10) days for use or distribution of alcohol or a

controlled substance, or for possession of an incendiary device or firearm, a record

stating the cause of expulsion shall be created and provided only to the following

persons:

1. The Principal and Vice-Principal over students in any alternative educational

setting where the student will be educated;

2. Any teachers of the student in the alternative education placement; and

3. Counselors in any school where the student attends who may provide

counseling services to the student.

If appropriate, the record shall state also any appropriate precautions to be observed

in the education of the student.

The Board finds that dissemination of such information to those persons

identified is necessary to provide an appropriate and safe education to the student of

the District. The District shall not provide copies of such private records to any

persons except those identified and the parent or legal guardian of the student

without a court order.

If the student is education pursuant to an Individual Education Program, then

the record shall be considered by the Individual Education Program Team to

determine an appropriate placement in the least restrictive environment consistent

with safety and well-being of all students in the District.

A copy of this policy shall be made available to parents and students upon

request.

Record of Access to Student Record—

Each school shall maintain a record, kept with the education record of each

student, that indicates all individuals, agencies, or organizations that have requested

or obtained access to a student’s education records. The records shall include at

least the name of the person or agency that made the request and the legitimate

interest the person or agency had in the information. The record will be maintained

as long as the District maintains the student’s education record. The record of

access shall be available only to parents, school officials responsible for custody of

the records, and those state, local, and federal officials authorized to audit the

operation of the system.

20 U.S.C. § 1232g

The record shall not include requests for access by, or access granted to,

parents of the student or officials of the District, requests accompanied by prior

written consent of the parent, requests for directory information, or a party seeking or

receiving the records as directed by a Federal grand jury or other law enforcement

subpoena and the issuing court or other issuing agency has ordered that the

existence or the contents of the subpoena or the information furnished in response

to the subpoena not be disclosed..

34 CFR § 99.32

Right to Amend Records—

The parent of a student whose records are covered by this policy may ask the

District to amend the student’s record if the parent believes it contains information

that is inaccurate, misleading, or in violation of the student’s right of privacy or other

rights. If, after a reasonable time, the District decides not to amend the education

records requested, it shall inform the parent of its decision and his right to a hearing

to challenge the content of the student’s education records.

If the District decides to amend the records as a result of the hearing, it shall

inform the parent in writing. If, as a result of the hearing, the District decides not to

amend the records, it shall inform the parent of the right to place a statement in the

records commenting on the contested information and/or stating why the parent

disagrees with the decision of the District. Any explanation shall be maintained with

the contested part of the record as long as the record is maintained and shall be

disclosed whenever the contested portion of the record is disclosed.

34 CFR § 99.20

34 CFR § 99.21

Annual Notification of Rights—

The District shall give parents of in-attendance students or the in-attendance

students themselves annual notification of their rights under the Family Educational

Rights and Privacy Act of 1974 and of the places where copies of this policy may be

located. The District shall effectively notify parents or eligible students who are

disabled. The District shall effectively notify parents who have a primary or home

language other than English. The notice must include:

1. The procedure for exercising the right to inspect and review education

records.

2. The procedure for requesting amendment of records.

3. A specification of criteria for determining who constitutes a school official and

what constitutes a legitimate educational interest.

20 U.S.C. § 1232g(e)

34 CFR § 99.7

Directory of Information—

The District may release information if it has given public notice of:

1. The types of personally identifiable information that it has designated as

directory information.

2. The right of the parent to refuse to permit the District to designate any or all of

that information about the student as directory information.

3. The period of time within which the parent must notify the District in writing

that he or she does not want any or all of those types of information about the

student designated as directory information.

34 CFR § 99.37

Directory Information—

Directory information may include a student’s name, address, telephone

listing, email address, photograph, date and place of birth, major field of study, grade

level, participation in officially recognized activities and sports, weight and height of

members of athletic teams, enrollment status, dates of attendance, degrees, honors,

and awards received, and the most recent previous school attended by a student.

Directory information shall be released to any individual or organization that

files a written request with the Superintendent or designee.

20 U.S.C. § 1232g

34 CFR § 99.3

Fee for Copies—

No fee shall be charged to search for or to retrieve the education records of a

student. A fee may be charged for copies of education records that are made for the

parents or students under this policy provided that the fee does not effectively

prevent them from exercising their right to inspect and review those records.

Hardship cases shall be dealt with on an individual basis.

20 U.S.C. § 1232g

34 CFR § 99.11

Records of Students With Disabilities—

The District shall permit parents to inspect and review education records

collected, maintained, or used for purposes of identifying, evaluating, placing, or

educating students with disabilities.

34 CFR § 300.501(a)

Access Rights—

In addition to policies applicable to all student records, the following

guidelines shall apply when parents of a student with a disability request to review or

inspect District records relating to the education of their child:

Parents may request that a representative inspect and review the records.

34 CFR § 300.613(b)(3)

The District shall comply with a requested request without unnecessary delay

and before any meeting regarding an individual education plan (IEP) or hearing

relating to the identification, evaluation, or placement of the child.

34 CFR § 300.613(a)

The District shall keep a record of persons obtaining access to these student

records (except access by parents and authorized employees) including name, date

of access, and the purpose for which the person is authorized to use the records.

34 CFR § 300.614

Parental Consent—

Parental consent must be obtained before personally identifiable information

is used for any purpose other than meeting a requirement under the Individuals with

Disabilities Education Act (IDEA) or disclosed to anyone other than officials of

agencies collecting or using this information. The District may not release

information from these records without parental consent except as provided in the

Family Educational Rights and Privacy Act (FERPA).

34 CFR § 300.622

No student shall be required without parental consent to submit to psychiatric

examination, testing or treatment of which the primary purpose is to reveal

information concerning:

1. political affiliations or philosophies (except as provided in Policy ECF);

2. mental or psychological problems;

3. sexual behavior, orientation, and/or attitudes;

4. illegal, anti-social, self-incriminating or demeaning behavior;

5. critical appraisals of close family members;

6. any legally privileged information;

7. income (except as required to receive financial assistance or fee waivers);

and

8. religious affiliations or beliefs.

The parent shall be notified in writing of the means and purposes of the

testing and the person(s) doing the testing at least two weeks, but not more than five

months, before information protected by this policy is sought. This written notice

must include an Internet address where the parent can view the exact test or survey

to be administered.

20 U.S.C. § 1232h

Utah Code § 53E-9-203 (2019)

Confidentiality—

The District shall protect the confidentiality of personally identifiable

information in collection, storage, disclosure, and destruction of records. One official

in the District shall assume responsibility for ensuring confidentiality of personally

identifiable information. All persons collecting or using this information shall receive

training or instruction concerning the legal requirements involved in handling these

records. The District shall maintain for public inspection a current listing of the

names and positions of employees who may have access to this information.

34 CFR § 300.623

Destruction of Information—

The District shall inform parents when personally identifiable information

pertaining to education of students with disabilities is no longer needed to provide

educational services to the student. Such information shall be destroyed on request

of the parent. A permanent record of the student’s name, address, and phone

number, grades, attendance record, classes attended, grade level completed, and

year completed may be maintained without time limit.

34 CFR § 300.624

Comprehensive System—

The Superintendent shall develop and maintain a comprehensive system of

student records and reports dealing with all facets of the school program operation.

These data and records shall be stored in a safe and secure manner and shall be

conveniently retrievable for use by authorized school personnel.

A cumulative record shall be maintained for each student from entrance into

District schools until withdrawal or graduation from the District.

This record shall move with the student from school to school and be

maintained at the school where currently enrolled until graduation or withdrawal.

Records for non-enrolled students shall be retained for the period of time required by

law. No permanent records may be destroyed without explicit permission from the

Superintendent.

Custodian of Records—

The Principal is custodian of all records for currently enrolled students at the

assigned school. The Superintendent is the custodian of records for students who

have withdrawn or graduated. The student handbook distributed annually to all

students and parents shall contain a listing of the addresses of District schools, as

well as the Superintendent’s business address.

Types and Locations of Records—

Each record custodian, at the location listed in the student handbook, shall be

responsible for the education records of the District. These records may include:

1. Admissions data, personal and family data, including certification of date of

birth.

2. Standardized test data, including intelligence, aptitude, interest, personality,

and social adjustment ratings.

3. All achievement records, as determined by tests, recorded grades, and

teacher evaluation.

4. Health services records, including:

a. The results of any tuberculin tests administered by the District.

b. The findings of screening or health appraisal programs the District

conducts or provides.

c. Information and follow-up to ensure that parents have been notified of

identified problems and of how they can obtain needed services for the

students.

d. Immunization records.

5. Attendance records.

6. Student questionnaires.

7. Records of teacher, counselors or administrative conferences with the student

or pertaining to the student.

8. Verified reports of serious or recurrent behavior patterns.

9. Copies of correspondence with parents and others concerned with the

student.

10.Records transferred from other districts the student has been enrolled in.

11. Records pertaining to participation in extracurricular activities.

12.Information relating to student participation in special programs.

13.Records of fees assessed and paid.

14.Other records that may contribute to an understanding of the student.

Request Procedures—

The cumulative record shall be made available to the parent. Records may be

reviewed during regular school hours upon written request to the record custodian.

The record custodian or designee shall be present to explain the record and to

answer questions. The confidential nature of the student’s records shall be

maintained at all times, and the records shall be restricted to use only in the

Superintendent’s, Principal’s, or counselor’s office, or other restricted area

designated by the record custodian. The original copy of the record or any document

contained in the cumulative record shall not be removed from the school.

Student Rights—

Whenever a student has attained eighteen (18) years of age or is attending

an institution of post-secondary education, the rights accorded to, and consent

required of, parents transfer from the parents to the student.

34 CFR § 99.5(a)(1)

34 CFR § 99.3

34 CFR § 300.625

Utah Code § 53E-9-204(4)(b)(ii) (2019)

Access by School Officials—

For the purposes of this policy, “school officials” shall mean any employees,

trustees, or agents of the District, of cooperatives of which the District is a member,

or of facilities with which the District contracts for placement of handicapped

students. The term also includes attorneys, consultants, and independent

contractors who are retained by the District, by cooperatives of which the District is a

member, or by facilities with which the District contracts for placement of

handicapped students.

School officials have a “legitimate educational interest” in a student’s records

when they are working with the student, considering disciplinary or academic

actions, or developing a handicapped student’s individual education plan; compiling

statistical data; or investigating or evaluating programs.

34 CFR § 300.622(b)(1)

Access by School Employees—

Each school within the District shall create and maintain a list that includes

the name and position of each school employee who is authorized to have access to

student education records. This list shall be provided to the Board of Education and

whenever the list is updated the updated list shall be provided to the Board of

Education.

Each person included on the list of employees authorized to have access to

student education records shall complete training on student privacy laws and upon

completion of such training shall sign a statement certifying that the employee

completed the training and that the employee understands student privacy

requirements. Each employee training certification statement shall be provided to the

Board of Education.

Unless written consent has been given by the student’s parent (or the student

if over 18 years of age) the school may only share student education records with or

allow access to such records by those school employees included on the list of

employees authorized to access student education records.

Utah Code § 53E-9-204 (2019)

Access by Parents—

Parents may be denied copies of records after the student reaches age

eighteen (18) and no longer qualifies as a dependent for tax purposes, when the

student is attending an institution of post-secondary education, or if the parents fail

to follow proper procedures and pay the copying charge. If the student qualifies for

free or reduced-price lunches and the parents are unable to view the records during

regular school hours, upon written request of the parent, one copy of the record shall

be provided at no charge.

Transcripts and Transfers of Records—

A school shall request a certified copy of a transfer student’s record, directly

from the transfer student’s pervious school, within fourteen (14) days after enrolling

the transfer student unless the student is a military child (see below).

The District shall promptly forward education records upon request to officials

of other schools or school systems in which the student intends to enroll within thirty

(30) school days of the request, unless the student is a military child (see below).

Utah Code § 53G-6-604 (2018)

Military Child’s Records—

If the parent or legal guardian of a military child requests an official education

record and the school is unable to release the official education record, the school

shall provide the parent or guardian of the military child with an unofficial education

record.

If a school requires an official education record in order to enroll a student,

the school shall enroll and appropriately place a military child based on information

in an unofficial record pending validation by an official record.

A school that enrolls a military child shall request a certified copy of a military

child’s official education record, directly from the military child’s previous school,

simultaneously with enrolling the military child.

If a school receives a request to forward a certified copy of a military child’s

official education record, the school shall comply within ten (10) days of the request.

“Military child” means a child enrolled in kindergarten through grade 12 who is

in the household of an active duty service member. (An “active duty service member”

is an individual on full-time duty status in the active uniformed service of the United

States, including members of the National Guard and Reserve on active duty orders.

Utah Code § 53E-3-903(1) (2019)

Utah Code § 53E-3-905(1), (2) (2018)

Records of a Missing Child—

Upon notification by the Criminal Investigations and Technical Services

Division of the Department of Public Safety (“division”) of a missing child, the school

in which that child is currently or was previously enrolled shall flag the record of that

child in a manner that whenever a copy of or information regarding the record is

requested, the school is alerted to the fact that the record is that of a missing child.

The school shall immediately report any request concerning flagged records

or knowledge as to the whereabouts of any missing child to the division. The school

may not forward the record to the new school.

Upon notification by the division that a missing child has been recovered, the

school shall remove the flag from that child’s record.

Utah Code § 53G-6-602 (2018)

The Records Responsibility for Handicapped Students—

The official responsible for ensuring the confidentiality of any personally

identifiable information in handicapped student records shall be the Superintendent.

A current listing of names and positions of persons who have access to

handicapped student records is maintained at the office of the Superintendent.

Procedure to Amend—

Within fifteen (15) school days of the record custodian’s receipt of a request to

amend records, the District shall notify the parents in writing of its decision on the

request and, if the request is denied, of their right to a hearing. If a hearing is

requested, it shall be held within ten school days after the request is received.

Parents shall be notified in advance of the date, time, and place of the hearing.

An administrator who is not responsible for the contested records and who

does not have a direct interest in the outcome of the hearing shall conduct the

hearing. The parents shall be given a full and fair opportunity to present evidence,

and at their own expense, may be assisted or represented at the hearing. The

parents shall be notified of the decision in writing within ten school days of the

hearing. The decision shall be based solely on the evidence presented at the

hearing and shall include a summary of the evidence and reasons for the decision. If

the decision is to deny the request, the parents shall be informed that they have 30

school days within which to exercise their right to place in the record a statement

commenting on the contested information and/or stating any reason for disagreeing

with the District’s decision.

Notice of Parent and Student Rights—

Family Education Rights and Privacy Act, 20 U.S.C. § 1232g

The Garfield County School District maintains general education records

required by law. A student’s school records are private and are protected from

unauthorized inspection or use. A cumulative record is maintained for each student

from the time the student enters the District until the student withdraws or graduates.

This record moves with the student from school to school.

By law, both parents, whether married, separated, or divorced, have access

to the records of a student who is a minor or a dependent for tax purposes, as do

students who are eighteen (18) years of age or older. A parent whose rights have

been legally terminated will be denied access to the records if the school is given a

copy of the court order terminating these rights.

The Principal is custodian of all records for currently enrolled students at the

assigned school. The Superintendent is the custodian of all records for students who

have withdrawn or graduated. Records may be reviewed during regular school

hours. The record custodian or designee will respond to reasonable requests for

explanation and interpretation of the records. The address of the Superintendent’s

office is:

145 East Center Street, Panguitch Utah

The addresses of the Principals’ offices are:

Antimony Elementary, 140 N Hwy 22, Antimony, Utah

Boulder Elementary, 50 School House Lane, Boulder, Utah

Bryce Valley Elementary, 500 West Center, Tropic, Utah

Bryce Valley High School, 721 West Bryce Way, Tropic, Utah

Escalante Elementary, 50 N. 300 E., Escalante, Utah

Escalante High School, 800 E. Hwy 12, Escalante, Utah

Panguitch Elementary, 110 S 100 W, Panguitch, Utah

Panguitch Middle School, 75 S 400 E, Panguitch, Utah

Panguitch High School, 390 E 100 S, Panguitch, Utah 84713

Parents of a minor or a student who is a dependent for tax purposes, the

student (if 18 or older), and school officials with legitimate educational interests are

the only persons who have general access to a student’s records. “School officials

with legitimate educational interests” include any employees, agents, or Board

Members of the District, or of cooperatives of which the District is a member, or of

facilities with which the District contracts for placement of students with disabilities,

as well as their attorneys and consultants, who are (1) working with the student; (2)

considering disciplinary or academic actions, the student’s case, or a student’s

individual education plan; (3) compiling statistical data; or (4) investigating or

evaluating programs.

Certain other officials from various governmental agencies may have limited

access to the records. The District forwards a student’s records on request to a

school in which a student seeks or intends to enroll without the necessity of the

parent’s permission. Parental consent is required to release the records to anyone

else. When the student reaches eighteen (18) years of age, he or she has the right

to consent to release of records transfers to the student.

The parent’s or student’s right of access to, and copies of, student records

does not extend to all records. Materials such as, but not limited to, teachers’

personal notes on a student that are shared only with a substitute teacher and

records on former students do not have to be made available to the parents or

students.

Students over eighteen (18) and parents of minor students may inspect the

student’s records and request a correction if the records are inaccurate, misleading,

or otherwise in violation of the student’s privacy or other rights. If the District refuses

the request to amend the records, the requestor has the right to a hearing. If the

records are not amended as a result of the hearing, the requestor has 30 school

days to exercise the right to place a statement commenting on the information in the

student’s record. Although improperly recorded grades may be challenged, parents

and students are not allowed to contest a student’s grade in a course through this

process. Parents or students have the right to file a complaint with the U.S.

Department of Education if they feel that the District is not in compliance with the law

regarding student records.

Copies of student records are available at a cost of $0.10 per page, payable

in advance. Parents may be denied copies of student’s records (1) after the student

reaches age eighteen (18) and is no longer a dependent for tax purposes; (2) when

the student is attending an institution of post-secondary education; or (3) if the

parent fails to follow proper procedures and pay the copying charge. If the student

qualifies for free or reduced-price lunches and the parents are unable to view the

records during regular school hours, upon written request of the parent, one copy of

the record will be provided at no charge.

Certain information about District students is considered directory information.

This information will be released to anyone who follows procedures for requesting it,

unless the parent objects to the release of any or all directory information about his

child. In connection with receiving federal funding, the District is also required by law

to provide requesting military recruiters with secondary student names, addresses

and telephone numbers unless the parent objects to the release of that information.

(The same objection may be used for both general directory information release and

release to military recruiters.) This objection must be made in writing to the Principal

within ten school days after the issuance of this notice. Directory information

includes: a student’s name, address, telephone listing, email address, photograph,

date and place of birth, major field of study, grade level, participation in officially

recognized activities and sports, weight and height of members of athletic teams,

enrollment status, dates of attendance, degrees, honors, and awards received, and

most recent previous school attended.

The District’s complete policy regarding student records is available from the

Principal’s or Superintendent’s office.

20 U.S.C. § 1232g(e)

Utah Code § 53E-9-202(2) (2019)

20 U.S.C. § 7908