FE – Student Records
FE
Student Records
“Education Records” Defined—
For the purposes of this policy, the term “education records” means those
records, files, documents, and other materials that contain information directly
related to a student and are maintained by an education agency or institution or by a
person acting for such agency or institution.
The term “education records” does not include:
1. Records that contain only information about a student after he or she is no
longer a student in the District.
2. Records made by District personnel that are kept in the sole possession of
the maker and are not accessible or revealed to anyone other than a
temporary substitute for the maker of the record.
3. Records maintained by a law enforcement unit of the educational agency or
institution that were created by that law enforcement unit for the purpose of
law enforcement.
4. Records relating to an individual who is employed by an educational agency
or institution, that:
a. Are made and maintained in the normal course of business;
b. Relate exclusively to the individual in that individual’s capacity as an
employee; and
c. Are not available for use for any other purpose.
i. Records relating to an individual in attendance at the school who is
employed as a result of his or her status as a student are education
records and not excepted under paragraph (4).
5. Records on a student who is eighteen (18) years of age or older that are:
a. Made or maintained by a physician, psychiatrist, psychologist, or other
recognized professional or paraprofessional acting in his or her
professional capacity or assisting in a paraprofessional capacity;
b. Made, maintained, or used only in connection with treatment of the
student; and
c. Disclosed only to individuals providing the treatment.
i. For the purpose of this definition, “treatment” does not include remedial
educational activities or activities that are part of the program of
instruction at the agency or institution.
20 U.S.C. § 1232g
34 CFR § 99.3
Utah Code § 53E-9-202 (2019)
Notification of Significant Data Breach—
The District shall notify the parent of a student (or the student if the student is
an adult) if there is a significant data breach (as defined by the State Board of
Education) at the District or a District school.
Utah Code § 53E-9-304(2) (2019)
Student Identification Number—
The District may not use a nine-digit number as a student’s identification
number with the District.
Utah Code § 63G-15-201 (2012)
Screening Records—
The Principal of each school shall maintain records of screening for special
senses and communication disorders and spinal screening for each student in the
school. Records shall be open for inspection by the state or local health department.
Individual screening records may be transferred among schools in accordance with
provisions below concerning ACCESS BY OTHER PERSONS.
20 U.S.C. § 1232(g)
Immunization Records—
The District shall maintain an individual immunization record during the period
of attendance for each student admitted. The records shall be open for inspection at
all reasonable times by representatives of local health departments or the Utah
Department of Health. The District shall cooperate with other districts in transferring
students’ immunization records between schools. Specific approval from students,
parents, or guardians is not required prior to making such record transfers.
Assessment Transfers—
The results of individual student performance on basic skills assessment
instruments or other achievement tests administered by the District are confidential
and may be made available only to the student, the student’s parent or guardian,
and to the school personnel directly involved with the student’s educational program.
However, overall student performance data shall be aggregated by school and
District and made available to the public, with appropriate interpretations, at regularly
scheduled Board meetings. The information may not contain the names or other
identifying information of individual students or teachers.
Academic Achievement Record—
The District shall maintain a student academic achievement record on each
student enrolled in the District. This record shall reflect courses of studies completed
and shall substantiate the fulfillment of course requirements toward qualifying for
high school graduation. A copy of this record shall be furnished to each student
transferring to another school district.
Access to Education Records—
Access to the education records of a student who is or has been in
attendance at a school in the District shall be granted to the parent of the student
who is a minor or who qualifies as a dependent for tax purposes. “Parent” includes a
natural parent, a guardian, or an individual acting as a parent in the absence of a
parent or guardian.
34 CFR § 99.3
The District shall presume that a parent has authority to inspect and review
the student’s records unless it has been provided with evidence that there is a court
order, state statute, or legally binding document that specifically revokes these
rights.
34 CFR § 99.4
Whenever a student has attained eighteen (18) years of age or is attending
an institution of post-secondary education, the rights accorded to, and consent
required of, parents transfer from the parents to the student.
34 CFR § 99.5(a)(1)
34 CFR § 99.3
If material in the education record of a student includes information on
another student, only the portion of the material relating to the student whose
records were requested may be inspected and reviewed.
Request Procedure—
Upon request of a properly qualified individual, access to a student’s
education record shall be granted within a reasonable period of time, not to exceed
forty-five (45) days. The District shall respond to reasonable requests for
explanations and interpretations of the records.
34 CFR § 99.10
Access by Other Persons—
Personally identifiable information in education records shall not be released
without the written consent of the student’s parents, except to the following:
1. School officials, including teachers, who have legitimate educational interests.
An administrator or teacher is entitled to access to a student’s medical
records maintained by the District only if he or she has completed in-service
training on HIV infection. In addition, a school employee may only access a
student’s records if that employee is included on the list of authorized
employees and if federal and state privacy laws otherwise authorize the
access.
Utah Code § 53E-9-204(4)(a) (2019)
2. Officials of other schools or school systems in which the student seeks or
intends to enroll, provided that the District either:
a. Includes in its policies a statement that notifies the parent or student that it
forwards education records on request of the other school to such officials;
or
b. Makes a reasonable attempt to notify the parent (unless the record
transfer is initiated by the parent.)
i. In either case, the District shall furnish a copy of the transferred records
to the parent if requested and give the parent an opportunity for a
hearing to challenge the content of the record.
3. Authorized representatives of the Comptroller General of the United States,
the Secretary of Education, or state and local educational authorities who
require access to student or other records necessary in connection with the
audit and evaluation of federal or state-supported education programs or in
connection with the enforcement of or compliance with federal legal
requirements that relate to such programs.
34 CFR § 99.31
34 CFR § 99.35
4. Personnel involved with a student’s application for, or receipt of, financial aid.
5. State and local officials to whom such information is specifically required to be
reported or disclosed by state statute.
6. Organizations conducting studies for educational agencies or for the purpose
of developing, validating, or administering predictive tests, administering
student aid programs, and improving instruction. Such studies must be
conducted so that personal identification of students and their parents will not
be revealed to persons other than authorized personnel of the organizations
conducting the studies. Such information must be destroyed when no longer
needed for the original purposes of the studies.
7. Accrediting organizations that require the information for purposes of
accreditation.
8. Parents of a student who qualifies as a dependent for tax purposes.
9. Appropriate persons who, in an emergency, must have such information in
order to protect the health or safety of the student or other person.
10.Any person requesting directory information, as defined in local policy, after
the District has given public notice of that definition.
34 CFR § 99.31
34 CFR § 99.37
In order for personally identifiable information in education records to be
released to any individual, agency, or organization other than to the student and
those listed above, written consent must be obtained from the student’s parent. Such
consent shall specify records to be released, the reason for such release, and to
whom the records are to be released. Such information may also be released in
compliance with a judicial order or subpoena provided that the District makes a
reasonable effort to notify the parent and student of the order or subpoena in
advance of compliance.
34 CFR § 99.31
Transfer Not Permitted—
Personal information from student education records shall be transferred to a
third party only on the condition that such party will not permit any other party to
have access to such information without the written consent of the student’s parent.
Notice of Behavior that may Threaten Safety—
Notwithstanding any other provision of this policy, in the event a student is
expelled for a period of more than ten (10) days for use or distribution of alcohol or a
controlled substance, or for possession of an incendiary device or firearm, a record
stating the cause of expulsion shall be created and provided only to the following
persons:
1. The Principal and Vice-Principal over students in any alternative educational
setting where the student will be educated;
2. Any teachers of the student in the alternative education placement; and
3. Counselors in any school where the student attends who may provide
counseling services to the student.
If appropriate, the record shall state also any appropriate precautions to be observed
in the education of the student.
The Board finds that dissemination of such information to those persons
identified is necessary to provide an appropriate and safe education to the student of
the District. The District shall not provide copies of such private records to any
persons except those identified and the parent or legal guardian of the student
without a court order.
If the student is education pursuant to an Individual Education Program, then
the record shall be considered by the Individual Education Program Team to
determine an appropriate placement in the least restrictive environment consistent
with safety and well-being of all students in the District.
A copy of this policy shall be made available to parents and students upon
request.
Record of Access to Student Record—
Each school shall maintain a record, kept with the education record of each
student, that indicates all individuals, agencies, or organizations that have requested
or obtained access to a student’s education records. The records shall include at
least the name of the person or agency that made the request and the legitimate
interest the person or agency had in the information. The record will be maintained
as long as the District maintains the student’s education record. The record of
access shall be available only to parents, school officials responsible for custody of
the records, and those state, local, and federal officials authorized to audit the
operation of the system.
20 U.S.C. § 1232g
The record shall not include requests for access by, or access granted to,
parents of the student or officials of the District, requests accompanied by prior
written consent of the parent, requests for directory information, or a party seeking or
receiving the records as directed by a Federal grand jury or other law enforcement
subpoena and the issuing court or other issuing agency has ordered that the
existence or the contents of the subpoena or the information furnished in response
to the subpoena not be disclosed..
34 CFR § 99.32
Right to Amend Records—
The parent of a student whose records are covered by this policy may ask the
District to amend the student’s record if the parent believes it contains information
that is inaccurate, misleading, or in violation of the student’s right of privacy or other
rights. If, after a reasonable time, the District decides not to amend the education
records requested, it shall inform the parent of its decision and his right to a hearing
to challenge the content of the student’s education records.
If the District decides to amend the records as a result of the hearing, it shall
inform the parent in writing. If, as a result of the hearing, the District decides not to
amend the records, it shall inform the parent of the right to place a statement in the
records commenting on the contested information and/or stating why the parent
disagrees with the decision of the District. Any explanation shall be maintained with
the contested part of the record as long as the record is maintained and shall be
disclosed whenever the contested portion of the record is disclosed.
34 CFR § 99.20
34 CFR § 99.21
Annual Notification of Rights—
The District shall give parents of in-attendance students or the in-attendance
students themselves annual notification of their rights under the Family Educational
Rights and Privacy Act of 1974 and of the places where copies of this policy may be
located. The District shall effectively notify parents or eligible students who are
disabled. The District shall effectively notify parents who have a primary or home
language other than English. The notice must include:
1. The procedure for exercising the right to inspect and review education
records.
2. The procedure for requesting amendment of records.
3. A specification of criteria for determining who constitutes a school official and
what constitutes a legitimate educational interest.
20 U.S.C. § 1232g(e)
34 CFR § 99.7
Directory of Information—
The District may release information if it has given public notice of:
1. The types of personally identifiable information that it has designated as
directory information.
2. The right of the parent to refuse to permit the District to designate any or all of
that information about the student as directory information.
3. The period of time within which the parent must notify the District in writing
that he or she does not want any or all of those types of information about the
student designated as directory information.
34 CFR § 99.37
Directory Information—
Directory information may include a student’s name, address, telephone
listing, email address, photograph, date and place of birth, major field of study, grade
level, participation in officially recognized activities and sports, weight and height of
members of athletic teams, enrollment status, dates of attendance, degrees, honors,
and awards received, and the most recent previous school attended by a student.
Directory information shall be released to any individual or organization that
files a written request with the Superintendent or designee.
20 U.S.C. § 1232g
34 CFR § 99.3
Fee for Copies—
No fee shall be charged to search for or to retrieve the education records of a
student. A fee may be charged for copies of education records that are made for the
parents or students under this policy provided that the fee does not effectively
prevent them from exercising their right to inspect and review those records.
Hardship cases shall be dealt with on an individual basis.
20 U.S.C. § 1232g
34 CFR § 99.11
Records of Students With Disabilities—
The District shall permit parents to inspect and review education records
collected, maintained, or used for purposes of identifying, evaluating, placing, or
educating students with disabilities.
34 CFR § 300.501(a)
Access Rights—
In addition to policies applicable to all student records, the following
guidelines shall apply when parents of a student with a disability request to review or
inspect District records relating to the education of their child:
Parents may request that a representative inspect and review the records.
34 CFR § 300.613(b)(3)
The District shall comply with a requested request without unnecessary delay
and before any meeting regarding an individual education plan (IEP) or hearing
relating to the identification, evaluation, or placement of the child.
34 CFR § 300.613(a)
The District shall keep a record of persons obtaining access to these student
records (except access by parents and authorized employees) including name, date
of access, and the purpose for which the person is authorized to use the records.
34 CFR § 300.614
Parental Consent—
Parental consent must be obtained before personally identifiable information
is used for any purpose other than meeting a requirement under the Individuals with
Disabilities Education Act (IDEA) or disclosed to anyone other than officials of
agencies collecting or using this information. The District may not release
information from these records without parental consent except as provided in the
Family Educational Rights and Privacy Act (FERPA).
34 CFR § 300.622
No student shall be required without parental consent to submit to psychiatric
examination, testing or treatment of which the primary purpose is to reveal
information concerning:
1. political affiliations or philosophies (except as provided in Policy ECF);
2. mental or psychological problems;
3. sexual behavior, orientation, and/or attitudes;
4. illegal, anti-social, self-incriminating or demeaning behavior;
5. critical appraisals of close family members;
6. any legally privileged information;
7. income (except as required to receive financial assistance or fee waivers);
and
8. religious affiliations or beliefs.
The parent shall be notified in writing of the means and purposes of the
testing and the person(s) doing the testing at least two weeks, but not more than five
months, before information protected by this policy is sought. This written notice
must include an Internet address where the parent can view the exact test or survey
to be administered.
20 U.S.C. § 1232h
Utah Code § 53E-9-203 (2019)
Confidentiality—
The District shall protect the confidentiality of personally identifiable
information in collection, storage, disclosure, and destruction of records. One official
in the District shall assume responsibility for ensuring confidentiality of personally
identifiable information. All persons collecting or using this information shall receive
training or instruction concerning the legal requirements involved in handling these
records. The District shall maintain for public inspection a current listing of the
names and positions of employees who may have access to this information.
34 CFR § 300.623
Destruction of Information—
The District shall inform parents when personally identifiable information
pertaining to education of students with disabilities is no longer needed to provide
educational services to the student. Such information shall be destroyed on request
of the parent. A permanent record of the student’s name, address, and phone
number, grades, attendance record, classes attended, grade level completed, and
year completed may be maintained without time limit.
34 CFR § 300.624
Comprehensive System—
The Superintendent shall develop and maintain a comprehensive system of
student records and reports dealing with all facets of the school program operation.
These data and records shall be stored in a safe and secure manner and shall be
conveniently retrievable for use by authorized school personnel.
A cumulative record shall be maintained for each student from entrance into
District schools until withdrawal or graduation from the District.
This record shall move with the student from school to school and be
maintained at the school where currently enrolled until graduation or withdrawal.
Records for non-enrolled students shall be retained for the period of time required by
law. No permanent records may be destroyed without explicit permission from the
Superintendent.
Custodian of Records—
The Principal is custodian of all records for currently enrolled students at the
assigned school. The Superintendent is the custodian of records for students who
have withdrawn or graduated. The student handbook distributed annually to all
students and parents shall contain a listing of the addresses of District schools, as
well as the Superintendent’s business address.
Types and Locations of Records—
Each record custodian, at the location listed in the student handbook, shall be
responsible for the education records of the District. These records may include:
1. Admissions data, personal and family data, including certification of date of
birth.
2. Standardized test data, including intelligence, aptitude, interest, personality,
and social adjustment ratings.
3. All achievement records, as determined by tests, recorded grades, and
teacher evaluation.
4. Health services records, including:
a. The results of any tuberculin tests administered by the District.
b. The findings of screening or health appraisal programs the District
conducts or provides.
c. Information and follow-up to ensure that parents have been notified of
identified problems and of how they can obtain needed services for the
students.
d. Immunization records.
5. Attendance records.
6. Student questionnaires.
7. Records of teacher, counselors or administrative conferences with the student
or pertaining to the student.
8. Verified reports of serious or recurrent behavior patterns.
9. Copies of correspondence with parents and others concerned with the
student.
10.Records transferred from other districts the student has been enrolled in.
11. Records pertaining to participation in extracurricular activities.
12.Information relating to student participation in special programs.
13.Records of fees assessed and paid.
14.Other records that may contribute to an understanding of the student.
Request Procedures—
The cumulative record shall be made available to the parent. Records may be
reviewed during regular school hours upon written request to the record custodian.
The record custodian or designee shall be present to explain the record and to
answer questions. The confidential nature of the student’s records shall be
maintained at all times, and the records shall be restricted to use only in the
Superintendent’s, Principal’s, or counselor’s office, or other restricted area
designated by the record custodian. The original copy of the record or any document
contained in the cumulative record shall not be removed from the school.
Student Rights—
Whenever a student has attained eighteen (18) years of age or is attending
an institution of post-secondary education, the rights accorded to, and consent
required of, parents transfer from the parents to the student.
34 CFR § 99.5(a)(1)
34 CFR § 99.3
34 CFR § 300.625
Utah Code § 53E-9-204(4)(b)(ii) (2019)
Access by School Officials—
For the purposes of this policy, “school officials” shall mean any employees,
trustees, or agents of the District, of cooperatives of which the District is a member,
or of facilities with which the District contracts for placement of handicapped
students. The term also includes attorneys, consultants, and independent
contractors who are retained by the District, by cooperatives of which the District is a
member, or by facilities with which the District contracts for placement of
handicapped students.
School officials have a “legitimate educational interest” in a student’s records
when they are working with the student, considering disciplinary or academic
actions, or developing a handicapped student’s individual education plan; compiling
statistical data; or investigating or evaluating programs.
34 CFR § 300.622(b)(1)
Access by School Employees—
Each school within the District shall create and maintain a list that includes
the name and position of each school employee who is authorized to have access to
student education records. This list shall be provided to the Board of Education and
whenever the list is updated the updated list shall be provided to the Board of
Education.
Each person included on the list of employees authorized to have access to
student education records shall complete training on student privacy laws and upon
completion of such training shall sign a statement certifying that the employee
completed the training and that the employee understands student privacy
requirements. Each employee training certification statement shall be provided to the
Board of Education.
Unless written consent has been given by the student’s parent (or the student
if over 18 years of age) the school may only share student education records with or
allow access to such records by those school employees included on the list of
employees authorized to access student education records.
Utah Code § 53E-9-204 (2019)
Access by Parents—
Parents may be denied copies of records after the student reaches age
eighteen (18) and no longer qualifies as a dependent for tax purposes, when the
student is attending an institution of post-secondary education, or if the parents fail
to follow proper procedures and pay the copying charge. If the student qualifies for
free or reduced-price lunches and the parents are unable to view the records during
regular school hours, upon written request of the parent, one copy of the record shall
be provided at no charge.
Transcripts and Transfers of Records—
A school shall request a certified copy of a transfer student’s record, directly
from the transfer student’s pervious school, within fourteen (14) days after enrolling
the transfer student unless the student is a military child (see below).
The District shall promptly forward education records upon request to officials
of other schools or school systems in which the student intends to enroll within thirty
(30) school days of the request, unless the student is a military child (see below).
Utah Code § 53G-6-604 (2018)
Military Child’s Records—
If the parent or legal guardian of a military child requests an official education
record and the school is unable to release the official education record, the school
shall provide the parent or guardian of the military child with an unofficial education
record.
If a school requires an official education record in order to enroll a student,
the school shall enroll and appropriately place a military child based on information
in an unofficial record pending validation by an official record.
A school that enrolls a military child shall request a certified copy of a military
child’s official education record, directly from the military child’s previous school,
simultaneously with enrolling the military child.
If a school receives a request to forward a certified copy of a military child’s
official education record, the school shall comply within ten (10) days of the request.
“Military child” means a child enrolled in kindergarten through grade 12 who is
in the household of an active duty service member. (An “active duty service member”
is an individual on full-time duty status in the active uniformed service of the United
States, including members of the National Guard and Reserve on active duty orders.
Utah Code § 53E-3-903(1) (2019)
Utah Code § 53E-3-905(1), (2) (2018)
Records of a Missing Child—
Upon notification by the Criminal Investigations and Technical Services
Division of the Department of Public Safety (“division”) of a missing child, the school
in which that child is currently or was previously enrolled shall flag the record of that
child in a manner that whenever a copy of or information regarding the record is
requested, the school is alerted to the fact that the record is that of a missing child.
The school shall immediately report any request concerning flagged records
or knowledge as to the whereabouts of any missing child to the division. The school
may not forward the record to the new school.
Upon notification by the division that a missing child has been recovered, the
school shall remove the flag from that child’s record.
Utah Code § 53G-6-602 (2018)
The Records Responsibility for Handicapped Students—
The official responsible for ensuring the confidentiality of any personally
identifiable information in handicapped student records shall be the Superintendent.
A current listing of names and positions of persons who have access to
handicapped student records is maintained at the office of the Superintendent.
Procedure to Amend—
Within fifteen (15) school days of the record custodian’s receipt of a request to
amend records, the District shall notify the parents in writing of its decision on the
request and, if the request is denied, of their right to a hearing. If a hearing is
requested, it shall be held within ten school days after the request is received.
Parents shall be notified in advance of the date, time, and place of the hearing.
An administrator who is not responsible for the contested records and who
does not have a direct interest in the outcome of the hearing shall conduct the
hearing. The parents shall be given a full and fair opportunity to present evidence,
and at their own expense, may be assisted or represented at the hearing. The
parents shall be notified of the decision in writing within ten school days of the
hearing. The decision shall be based solely on the evidence presented at the
hearing and shall include a summary of the evidence and reasons for the decision. If
the decision is to deny the request, the parents shall be informed that they have 30
school days within which to exercise their right to place in the record a statement
commenting on the contested information and/or stating any reason for disagreeing
with the District’s decision.
Notice of Parent and Student Rights—
Family Education Rights and Privacy Act, 20 U.S.C. § 1232g
The Garfield County School District maintains general education records
required by law. A student’s school records are private and are protected from
unauthorized inspection or use. A cumulative record is maintained for each student
from the time the student enters the District until the student withdraws or graduates.
This record moves with the student from school to school.
By law, both parents, whether married, separated, or divorced, have access
to the records of a student who is a minor or a dependent for tax purposes, as do
students who are eighteen (18) years of age or older. A parent whose rights have
been legally terminated will be denied access to the records if the school is given a
copy of the court order terminating these rights.
The Principal is custodian of all records for currently enrolled students at the
assigned school. The Superintendent is the custodian of all records for students who
have withdrawn or graduated. Records may be reviewed during regular school
hours. The record custodian or designee will respond to reasonable requests for
explanation and interpretation of the records. The address of the Superintendent’s
office is:
145 East Center Street, Panguitch Utah
The addresses of the Principals’ offices are:
Antimony Elementary, 140 N Hwy 22, Antimony, Utah
Boulder Elementary, 50 School House Lane, Boulder, Utah
Bryce Valley Elementary, 500 West Center, Tropic, Utah
Bryce Valley High School, 721 West Bryce Way, Tropic, Utah
Escalante Elementary, 50 N. 300 E., Escalante, Utah
Escalante High School, 800 E. Hwy 12, Escalante, Utah
Panguitch Elementary, 110 S 100 W, Panguitch, Utah
Panguitch Middle School, 75 S 400 E, Panguitch, Utah
Panguitch High School, 390 E 100 S, Panguitch, Utah 84713
Parents of a minor or a student who is a dependent for tax purposes, the
student (if 18 or older), and school officials with legitimate educational interests are
the only persons who have general access to a student’s records. “School officials
with legitimate educational interests” include any employees, agents, or Board
Members of the District, or of cooperatives of which the District is a member, or of
facilities with which the District contracts for placement of students with disabilities,
as well as their attorneys and consultants, who are (1) working with the student; (2)
considering disciplinary or academic actions, the student’s case, or a student’s
individual education plan; (3) compiling statistical data; or (4) investigating or
evaluating programs.
Certain other officials from various governmental agencies may have limited
access to the records. The District forwards a student’s records on request to a
school in which a student seeks or intends to enroll without the necessity of the
parent’s permission. Parental consent is required to release the records to anyone
else. When the student reaches eighteen (18) years of age, he or she has the right
to consent to release of records transfers to the student.
The parent’s or student’s right of access to, and copies of, student records
does not extend to all records. Materials such as, but not limited to, teachers’
personal notes on a student that are shared only with a substitute teacher and
records on former students do not have to be made available to the parents or
students.
Students over eighteen (18) and parents of minor students may inspect the
student’s records and request a correction if the records are inaccurate, misleading,
or otherwise in violation of the student’s privacy or other rights. If the District refuses
the request to amend the records, the requestor has the right to a hearing. If the
records are not amended as a result of the hearing, the requestor has 30 school
days to exercise the right to place a statement commenting on the information in the
student’s record. Although improperly recorded grades may be challenged, parents
and students are not allowed to contest a student’s grade in a course through this
process. Parents or students have the right to file a complaint with the U.S.
Department of Education if they feel that the District is not in compliance with the law
regarding student records.
Copies of student records are available at a cost of $0.10 per page, payable
in advance. Parents may be denied copies of student’s records (1) after the student
reaches age eighteen (18) and is no longer a dependent for tax purposes; (2) when
the student is attending an institution of post-secondary education; or (3) if the
parent fails to follow proper procedures and pay the copying charge. If the student
qualifies for free or reduced-price lunches and the parents are unable to view the
records during regular school hours, upon written request of the parent, one copy of
the record will be provided at no charge.
Certain information about District students is considered directory information.
This information will be released to anyone who follows procedures for requesting it,
unless the parent objects to the release of any or all directory information about his
child. In connection with receiving federal funding, the District is also required by law
to provide requesting military recruiters with secondary student names, addresses
and telephone numbers unless the parent objects to the release of that information.
(The same objection may be used for both general directory information release and
release to military recruiters.) This objection must be made in writing to the Principal
within ten school days after the issuance of this notice. Directory information
includes: a student’s name, address, telephone listing, email address, photograph,
date and place of birth, major field of study, grade level, participation in officially
recognized activities and sports, weight and height of members of athletic teams,
enrollment status, dates of attendance, degrees, honors, and awards received, and
most recent previous school attended.
The District’s complete policy regarding student records is available from the
Principal’s or Superintendent’s office.
20 U.S.C. § 1232g(e)
Utah Code § 53E-9-202(2) (2019)
20 U.S.C. § 7908